All-round Management/Office Assistant with Financial Specialization

Your job

Are you an enthusiastic Management/Office Assistant with a passion for financial administration? Do you enjoy working in a dynamic environment and get energized by organizing and managing tasks? Then we are looking for you!

Who are we?
We are the Support Team CPT. Our team provides specialized support to researchers, lecturers, and PhD candidates from three chair groups: Strategic Communication (COM), Philosophy (PHI), and Knowledge, Technology, and Innovation (KTI). We ensure that our colleagues can fully focus on their core tasks: education and research. Our support ranges from educational administration and financial management to facility tasks and business operations. Together, we form a close-knit, diverse team with a focus on innovation and collaboration.

What will you do?
As a Management/Office Assistant with a financial specialization, you will be responsible for a wide range of tasks. You will support management in daily activities and combine this with financial administration. Your tasks will include:

Management/Office Assistant Tasks:

• Managing the professor’s calendar and email inbox.
• Supporting PhD processes.
• Organizing workshops and conferences.
• Acting as the first point of contact for internal and external communications.
• Educational administration, such as grade registration and student contact.

Financial Tasks:

• Processing financial data and monitoring budgets.
• Assisting in project management and acquisition.
• Preparing personnel appointments and tracking time allocations.
• Drafting quotes, concept invoices, and payment requests.
• Collecting and processing financial data for the annual research inventory.

Your qualities

You are a proactive and initiative-driven professional who enjoys supporting your colleagues. You work well in a team and have a service-oriented mindset. You excel in organization, are flexible, and capable of setting priorities. An affinity for financial processes is essential. You work accurately, ensuring that both financial and administrative tasks are carried out with precision.

You possess excellent verbal and written communication skills in both Dutch and English. Experience with software programs such as ProQme, Osiris, Brightspace, Pure, and Hora Finita is a plus but not required.

Your knowledge and experience:

• Educational level: MBO+/HBO.
• Work experience: Experience in administrative tasks, financial management, secretarial work, or as a management/office assistant is an advantage.
• Communication skills in Dutch and English.
• Experience with MS Office and the ability to quickly learn new systems.

Proficiency in English is necessary for this position. The desired language level is B2. More information about this level can be found in the document Taalniveau.

We offer you

When it comes to employment conditions, Wageningen University & Research has a lot to offer. Some highlights from our Collective Labor Agreement (CAO) include:

• Sabbatical leave, study leave, and partially paid parental leave
• Flexible working hours that can be set in consultation, allowing for an optimal work-life balance
• The opportunity to accumulate extra vacation/compensation hours by working additional hours
• Focus on vitality, with access to on-campus sports facilities at a discounted rate
• An annual year-end bonus of 8.3%
• Excellent pension plan through ABP

Along with these outstanding secondary benefits, we offer a competitive salary. Depending on your experience, we provide a market-based salary ranging from a minimum of €2,693 to a maximum of €3,636 for a full 38-hour workweek, in accordance with the CAO for Dutch Universities (scale 7).

This is a long-term position. Initially, we offer a one-year contract, with the intention of converting it to a permanent contract upon satisfactory performance.

Wageningen University & Research encourages internal growth and mobility through an internal recruitment policy. There are ample opportunities for personal initiative in a learning environment, and we offer excellent training opportunities. You will have a diverse role in an international environment with a pleasant and open working atmosphere.

You will be working on the greenest and most innovative campus in the Netherlands, at a university that has been named the "best university" in the Netherlands for the 19th consecutive year.

Do you want more information?

For more information about this position, you can contact Jennifer Koelman at +31 317-482447. For more details about the application procedure, please reach out to Jouke van Oostenbrugge, corporate recruiter, via recruitment.ssg@wur.nl.

Interested in applying?
You can apply directly through the application button in the job listing on our website so that we can process your personal data with your consent.

This vacancy is open until Friday, August 30, 2024. We plan to conduct the first interviews in early September 2024.

Procedure
As part of our selection process, an assessment may be included.

Equal Opportunities
Wageningen University & Research (WUR) employs a large number of people with diverse backgrounds and qualities, who inspire and motivate each other. We want every talent to feel at home with us and to be offered the same career opportunities. Therefore, we especially encourage applications from individuals who are underrepresented at WUR. A great example of how WUR approaches inclusivity can be found on the Working at WUR with a Disability page.

We are

The mission of Wageningen University & Research is “To explore the potential of nature to improve the quality of life”. Under the banner Wageningen University & Research, Wageningen University and the specialised research institutes of the Wageningen Research Foundation have joined forces in contributing to finding solutions to important questions in the domain of healthy food and living environment. With its roughly 30 branches, 7,600 employees (6,700 fte) and 13,100 students and over 150,000 participants to WUR’s Life Long Learning, Wageningen University & Research is one of the leading organisations in its domain. The unique Wageningen approach lies in its integrated approach to issues and the collaboration between different disciplines.

Read the 5 reasons why your future colleagues enjoy working at WUR and watch the video below to get an idea of our green campus!


We will recruit for the vacancy ourselves, so no employment agencies please. However, sharing in your network is appreciated.