Vacancy
Management Assistant
Your job
Are you an organizational and administrative talent with a drive for keeping everything on track? Do you enjoy working in an international environment with a passion for our green living environment? Then this could be an interesting next step for you!
We are looking for a proactive and reliable Management Assistant to support our Institute and Program managers. If you have a strength in taking minutes of management meetings, you excel at managing calendars and keeping track of important deadlines, and you get energy from organizing and facilitating meetings and small events, we want to hear from you!
Wageningen Environmental Research (WENR) is part of the Environmental Sciences Group (ESG) at Wageningen University & Research. WENR is an internationally renowned institute that contributes by qualified and independent research to the realization of a high quality and sustainable green living environment. We work for and collaborate with regional, national and international governmental agencies, private clients and other partners. The WENR Program team leads on five thematic areas: Sustainable Water Management, Green Cities, Biodiverse Environment, Sustainable Land Use and Green Climate Solutions. In this role you will support both the Program team and the Management team of WENR.
Key Responsibilities:
- Calendar Management: Efficiently manage the calendars of all institute and program managers, ensuring smooth scheduling and coordination.
- Meeting Setup and Preparation: Organize and facilitate meetings, workshops, and events both internally and with external international partners. Experience with workshop support tools like MIRO/MURAL is a plus.
- Minute Taking: Accurately take minutes during (management team) meetings highlighting actionable items, and follow up on them.
- Document Archiving: Establish and maintain a logical structure for archiving documents.
- Project Management Support: Handle basic project management tasks such as initiating workflows, time tracking, financial processing, expense claims, and planning in administrative systems.
- Deadline Management: Keep an overview of important deadlines and milestones for the team, ensuring nothing is overlooked.
- Event and Travel Coordination: Manage the event and travel agenda, including booking arrangements for institute and program managers.
Your qualities
- Proficient in English and a reasonable level of Dutch
- Strong communication skills, good in hospitality, representative
- Accurate, pro-active and organizational sensitivity
- Familiar and efficient with digital supporting tools for calendars/meetings/note-taking
- Know how to make visuals and contribute to making the templates/outlines for (powerpoint) presentations
We offer you
Wageningen University & Research offers excellent terms of employment. A few highlights from our Collective Labour Agreement include:
- sabbatical leave, study leave, and partially paid parental leave;
- working hours that can be discussed and arranged so that they allow for the best possible work-life balance;
- the option to accrue additional compensation / holiday hours by working more, per week;
- there is a strong focus on vitality and you can make use of the sports facilities available on campus for a small fee;
- a fixed December bonus of 8.3%;
- excellent pension scheme.
Wageningen University & Research encourages internal advancement opportunities and mobility with an internal recruitment policy. There are plenty of options for personal initiative in a learning environment, and we provide excellent training opportunities. We are offering a unique position in an international environment with a pleasant and open working atmosphere.
You are going to work at the greenest and most innovative campus in Holland, and at a university that has been chosen as the “Best University” in the Netherlands for the 19th consecutive time.
Do you want more information?
For more information about this position, please contact Nina Vermeulen, e-mail: nina.vermeulen-hubner@wur.nl or Simon Moolenaar, e-mail: simon.moolenaar@wur.nl
For more information about the procedure, please contact Edgar Tijhuis, corporate recruiter, e-mail edgar.tijhuis@wur.nl
Do you want to apply?
You can apply directly using the apply button on the vacancy page on our website which will allow us to process your personal information with your approval.
This vacancy will be listed up to and including October 6th 2024. The first interviews will be on October 11th 2024.
Equal opportunities
Wageningen University & Research (WUR) employs a large number of people with very different backgrounds and qualities, who inspire and motivate each other. We want every talent to feel at home in our organisation and be offered the same career opportunities. We therefore especially welcome applications from people who are underrepresented at WUR. A good example of how WUR deals with inclusiveness can be read on the page working at WUR with a functional impairment.
We are
The mission of Wageningen University & Research is “To explore the potential of nature to improve the quality of life”. Under the banner Wageningen University & Research, Wageningen University and the specialised research institutes of the Wageningen Research Foundation have joined forces in contributing to finding solutions to important questions in the domain of healthy food and living environment. With its roughly 30 branches, 7,600 employees (6,700 fte) and 13,100 students and over 150,000 participants to WUR’s Life Long Learning, Wageningen University & Research is one of the leading organisations in its domain. The unique Wageningen approach lies in its integrated approach to issues and the collaboration between different disciplines.
Read the 5 reasons why your future colleagues enjoy working at WUR and watch the video below to get an idea of our green campus!
We will recruit for the vacancy ourselves, so no employment agencies please. However, sharing in your network is appreciated.