Management Assistant

Your job

As a Management Assistant, you support and assist various managers with secretarial and administrative tasks. You are the first point of contact for employees of Wageningen Bioveterinary Research (WBVR) in Lelystad and their external contacts. Do you want to work in a unique environment with a pleasant and open work atmosphere? Then don’t let this vacancy pass you by—apply now!

You excel at prioritizing tasks and are assertive in a pleasant way when appropriate. Additionally, you enjoy being the connecting and stable factor for the employees at WBVR. You are alert and attentive to both important and urgent matters. You can adapt quickly and recognize what is essential for the organization. With your positive attitude, attention to relevant details, and ability to handle tasks effectively, colleagues enjoy working with you.

Your tasks and responsibilities include, among others:

• Managing calendars, including planning and, if necessary, taking minutes during numerous meetings and discussions in an accurate, thorough, and proactive manner;
• Ensuring the proper flow of all important information; providing others with relevant information upon request and on your own initiative;
• Entering orders into the purchasing system, approving and processing invoices for payment, and digital archiving;
• Organizing the quotation process; assisting colleagues in preparing quotations (both in Dutch and English) and managing the correct routing. Facilitating legal queries and procedural steps;
• Handling (digital) mail, archiving, and managing relevant documents appropriately;
• Preparing meetings;
• Performing general tasks such as answering phones, providing information, welcoming guests, and arranging catering and other facilities;
• Preparing or handling HR system updates, such as submitting or processing leave, sick leave, and recovery reports, as directed by supervisors;
• Reviewing outgoing correspondence and reports (checking for language errors, layout, and adherence to style guidelines).

Our Team:
Our team of management assistants consists of seven colleagues. We cover for each other during absences.

Your qualities

You are naturally curious and seek to understand the reasons behind questions or assignments.

Additionally, you possess:

• A minimum of MBO-4 level education (secretarial field) and preferably HBO-level thinking skills;
• Proven, extensive experience as a management assistant (experience working for multiple managers simultaneously is a plus);
• Exceptional organizational skills, reflected in excellent planning, structured work habits, and adherence to procedures;
• Clear communication skills and the ability to promote and enforce agreements effectively;
• A commercial mindset with a customer- and service-oriented approach, where commitment is upheld;
• The ability to work independently while also fostering collaboration and alignment with others;
• Excellent command of the Dutch language and a good command of English, both spoken and written;
• Proficiency in MS Office;
• Affinity for and skills with various ICT systems.

You’ll find plenty of challenges in this role, which can also serve as development opportunities. If you do not yet meet all the requirements listed but have solid work experience, we still encourage you to apply.

Location: Lelystad

We offer you

Wageningen University & Research offers excellent terms of employment. A few highlights from our Collective Labour Agreement include:

• working hours that can be discussed and arranged so that they allow for the best possible work-life balance;
• sabbatical leave, study leave, and partially paid parental leave;
• there is a strong focus on vitality and you can make use of the sports facilities available on campus for a small fee;
• a fixed December bonus of 8,3%;
• excellent pension scheme.

In addition to these first-rate employee benefits, you will of course receive a good salary. We offer, depending on your experience, a competitive gross salary of maximum €3.551,- for a full-time working week of 36 hours, in accordance with the CLA Wageningen Research (scale 6/7).

It is a highly varied position for 32–36 hours per week (preferably spread over 5 days). As for your contract, we initially offer a one-year contract that can be extended - if possible within (company) organizational circumstances - on good performance. Of course, we are happy to have a conversation with you if you have any questions about this.

Wageningen University & Research encourages internal advancement opportunities and mobility with an internal recruitment policy. There are plenty of options for personal initiative in a learning environment, and we provide excellent training opportunities. We are offering a multi-faceted position in an international environment with a pleasant and open working atmosphere.

WUR welcomes applications from international candidates. However, for applicants for this specific position from outside the EU/EFTA zone, immigration restrictions may apply based on Dutch and EU immigration laws. Such candidates may be eligible for an “orientation year” in the Netherlands or a visa as a “knowledge migrant"

Do you want more information?

For more information about this position, please contact Salima Nanhekhan, Management Assistente (salima.nanhekhan@wur.nl) or Lucia Kaal, manager business operations (lucia.kaal@wur.nl).

For more information about the procedure, please contact Ine van’t Land, corporate recruiter via recruitment.asg@wur.nl 

Do you want to apply?
You can apply directly using the apply button on the vacancy page on our website which will allow us to process your personal information with your approval.

This vacancy will be listed up to and including 7 Januari 2025. We hope to schedule the first job interviews on 14 en 21 januari 2025.

Procedure
As part of our selection process, an assessment may be incorporated within the procedure.

Welcome, safe, and valued
Wageningen University & Research (WUR) highly values diversity and inclusion because we believe that different insights lead to innovative solutions. We create a work environment where everyone feels welcome, safe, and appreciated, regardless of background, identity, or experience. Together, we are building a culture where everyone's unique contribution adds to the success of our organization.

We are

The mission of Wageningen University & Research is “To explore the potential of nature to improve the quality of life”. Under the banner Wageningen University & Research, Wageningen University and the specialised research institutes of the Wageningen Research Foundation have joined forces in contributing to finding solutions to important questions in the domain of healthy food and living environment. With its roughly 30 branches, 7,600 employees (6,700 fte) and 13,100 students and over 150,000 participants to WUR’s Life Long Learning, Wageningen University & Research is one of the leading organisations in its domain. The unique Wageningen approach lies in its integrated approach to issues and the collaboration between different disciplines.

Read the 5 reasons why your future colleagues enjoy working at WUR and watch the video below to get an idea of our green campus!


We will recruit for the vacancy ourselves, so no employment agencies please. However, sharing in your network is appreciated.