Board secretariat Staff member

Your job

We are looking for a proactive and accurate colleague who, as right hand of the board secretary, prepares board meetings, ensures communication of decisions and keeps an overview of actions. We offer you a challenging job and a nice working atmosphere in which you can express your enthusiasm

Your team
You will work with the Governance team of the Corporate Governance & Legal Services department. This close-knit team of six has weekly work meetings and prepares various governance meetings, such as those of the Executive Board, the WUR Management Board, the Academic Board, the Supervisory Board, the Student Council and the WUR Council.

As Board secretariat Staff member, you play an important role in preparing the board's administrative consultations. You have contact with staff from the corporate staff, secretariats, directors and chairmen of working groups. It is a challenging and independent position in an inspiring working environment.

Your duties and responsibilities are:

• You will prepare agendas, collect and organise documents, place them in the meeting tool and invite guests, being the focal point and first point of contact for the board secretary in the preparation of board meetings.
• You inform stakeholders of board decisions, compile a decision list and communicate it on intranet. You keep an overview of outstanding actions and monitor the process for decisions that require further coordination. You also coordinate the scheduling of board meetings with the secretariat.
• You support the board secretary in preparing the weekly consultations with the staff directors, you attend these consultations, note actions, pick them up. You take care of the planning of these consultations.
• You prepare the consultation of the board secretary / staff director with the works council of the corporate staff, in coordination with the chairman and secretary of the works council. You take care of correspondence with the works council, such as requests for advice. You support the board secretary / staff director in her liaison function between staff directors and the local works council.
• For the CG&LS department, keep the intranet page up to date and manage the granting of rights to the digital archive.

This is where you will work
The Corporate Governance & Legal Services department is one of the corporate departments within Wageningen University & Research. The department consists of about 20 employees divided between the Governance Section, the Legal Section and the official Secretaries.

Your qualities

You work carefully, can plan and organise well, keep an overview and can work with tight deadlines. You have a service-oriented and connecting attitude, are solution-oriented and proactive. You enjoy working independently. You are organisation sensitive and have integrity. You enjoy thinking about optimising work processes.

You also possess:
-    MBO+ working and thinking level and education of at least MBO4 level;
-    extensive knowledge of MS Office and willingness to adopt new applications;
-    good communication skills, oral and written, in Dutch and English;
-    willingness to work 4 days, including Thursday and Friday;
-    relevant work experience in a similar position is a plus but not a must.

In our international working environment, people are increasingly communicating in English. For this position, it is about language level C1. If you do not yet have this level, please contact our language centre Wageningen in'to Language.

We offer you

When it comes to terms of employment, you're in the right place at Wageningen University & Research. Highlights from our CLA include:

• Working hours that can be set by mutual agreement, allowing for an optimal work-life balance;
• opportunity to work partly from home (by mutual agreement);
• sabbatical leave, study leave and partly paid parental leave;
• there is a lot of focus on vitality and you can use the sports facilities available on campus, at an attractive rate;
• a structural end-of-year bonus of 8.3%;
• excellent pension scheme through ABP.

These excellent fringe benefits naturally include an appropriate salary. Depending on your experience, we offer a competitive salary of minimum € 2,823 to maximum € 3,719 for a full working week of 36 hours in accordance with the Collective Labour Agreement for Wageningen Research (scale 7). The position has a scope of 24 contract hours per week. A minimum scope of 20 contract hours per week is negotiable.
When it comes to your contract, we initially offer you a one-year contract which - if possible within the (business-economic) organisational circumstances - can be extended if you perform well. Of course, we will be happy to discuss this with you if you have any questions.

Wageningen University & Research offers plenty of opportunities for growth and development with a strong internal recruitment policy and excellent training opportunities.

You will work on the greenest and most innovative campus in the Netherlands, in an international and open working atmosphere. For 20 years in a row, we have been voted the "best university" in the Netherlands! A place to be proud of.

Do you want more information?

For more information about the position, please contact Jacqueline Girbes, secretary board of directors, on 06 - 103 115 04 or e-mail: jacqueline.girbes@wur.nl

Questions about the procedure? Please contact Edvard Jongschaap, Sr Corporate Recruiter, on 0317 - 489 178 or by e-mail: edvard.jongschaap@wur.nl

Apply
Click on the application button next to the vacancy on our website. Only applications via our website will be considered.

Applications can be submitted until Monday 21 April 2025. We aim to schedule the first interviews in the week of Monday 28 April or earlier upon receipt of suitable applications.

Welcome, safe and appreciated
Wageningen University & Research (WUR) attaches great importance to diversity and inclusion. This is because we believe that different insights lead to innovative solutions. We therefore create a working environment where everyone feels welcome, safe and valued, regardless of background, identity or experience. Together, we build a culture where everyone's unique contribution contributes to the success of our organisation.

We are

Wageningen University & Research's mission is 'To explore the potential of nature to improve the quality of life'.

We pursue this mission through a synergistic approach between Wageningen University and the Wageningen Research Foundation (applied research). Our research focuses on questions in the fields of food, habitat and society.

With about 30 branches, 7,700 employees, 2,500 PhD students and over 13,000 students, Wageningen University & Research is one of the world's most appealing knowledge institutions within its domain. The integrated approach to issues and cooperation between different disciplines are at the heart of Wageningen's unique approach.

These points our employees give as good reasons to come and work at WUR: read the 5 reasons to come and work at WUR