Required documents

Before a PhD candidate can start with the PhD project the registration in Hora Finita must be completed and the candidate has to be officially admitted to the PhD programme.
The registration starts with the chair group informing the Graduate School about the prospective PhD candidate. The Graduate School will start the registration in Hora Finita. During this registration process the PhD candidate needs to upload the required documents as indicated below.

Note that registration in Hora Finita is also compulsory to be eligible for support in finding housing and obtaining a residence permit.

Required documents and additional information

The specific documents that need to be submitted depend on the origin of the Master’s degree of the prospective PhD candidate, and are summed up in the ‘List of required documents per country of origin of the master’s degree programme’, as you can find below.

General
All scans must be PDF Files.

Diploma documents
To be able to upload the documents of your master’s degree in Hora Finita you need to make two documents:

  • Combine the bachelor's degree (and official English translation when required).

  • Combine the master’s degree documents (and official English translation when required).

Reduce the file size of the scans if the complete set of scans exceeds 10 MB (passport excluded).


Passport
A passport must be valid for at least 3 more months after submission of your registration in Hora Finita. We recommend to certify the scan of the passport with the date, purpose and name of organization for which the scan is intended. Note that this text may not overlap with the text or photos in the passport.

Certificate of proficiency in the English language
If you are required to submit an internationally recognized certificate of proficiency in the English language (check if you are on: Entry requirements), please upload one of the following documents:

Recognized certificate Minimum scores
TOEFL IBT and TOEFL IBT Home Edition (My Best scores and TOEFL Essentials are not accepted) Internet-based 90, with a minimum sub-score of 20 for speaking
IELTS academic version (IELTS online test and IELTS One Skill Retake are not accepted) Overall score 6.5, with a minimum sub-score of 6.0 for speaking
Cambridge Certificate of Advanced English (CAE)/C1 Advanced Score between 180-199
Cambridge Certificate of Proficiency in English (CPE)/C1 Advanced Score between 200-230

IELTS and TOEFL results may not be older than 24 months at the moment of application.
Information and registration for these different test can be found on the following websites: IELTS, TOEFL and Cambridge.

List of required documents per country of origin of the master's degree program

Master from Wageningen University & Research

  1. Master diploma, DUO diploma extract or Statement of Graduation from SSC.
  2. Passport (the passport must be valid for at least 3 more months after submission of your registration in Hora Finita).

Master from a NVAO accredited university

  1. Master diploma or DUO diploma extract
  2. Passport (the passport must be valid for at least 3 more months after submission of your registration in Hora Finita).

Master diploma in Dutch, English, French, German, Spanish or South-African

  1. Bachelor diploma
  2. Bachelor transcript
  3. Master diploma
  4. Master transcript
  5. Passport (the passport must be valid for at least 3 more months after submission of your registration in Hora Finita).
  6. Proof of English proficiency (when required, see above under required documents)

Chinese diplomas

Undergraduate level:

  1. Undergraduate graduation certificate
  2. Bachelor degree certificate
  3. Transcript of undergraduate program
  4. Notarial deed and official English translation for 1, 2 and 3
  5. Verification report of higher education Degree Certificate
  6. Verification report of higher education Qualification Certificate

Graduate level (Master):

  1. Postgraduate graduation certificate
  2. Master degree certificate
  3. Transcript of Master program
  4. Notarial deed and official English translation for 1, 2 and 3
  5. Verification report of higher education Degree Certificate
  6. Verification report of higher education Qualification Certificate
  7. Passport (the passport must be valid for at least 3 more months after submission of your registration in Hora Finita)
  8. Proof of English proficiency (when required, see above under required documents)

All other diplomas

  1. Bachelor diploma
  2. Bachelor transcript
  3. Master diploma
  4. Master transcript
  5. Official English translation for 1, 2, 3 and 4
  6. Passport (the passport must be valid for at least 3 more months after submission of your registration in Hora Finita).
  7. Proof of English proficiency (when required, see above under required documents)